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Staff Overview at the KSA

The KSA Staff Mission

We support the mission of the Knowlton School of Architecture by serving its students and faculty, as well as local and global communities. We are committed to excellent service as a foundation for dynamic teaching, learning and research environments. We provide a balanced and comprehensive administrative framework that values creativity, collaboration and professionalism.

Core Values

The core values of the KSA Staff are:

  • Excellence
  • Integrity
  • Dedication
  • Collaboration
  • Innovation

Need Help?

With a staff of about a dozen people, finding the right person to assist you can seem a daunting task. This document hopes to help you find the right staff member to approach about your needs.

Click on a heading below to read about the staff members who can assist in that area and their specific duties.

Student Issues

Graduate students

Matt Hinkle (hinkle DOT 81, 614.292.1404)

  • Serves as the first point of contact for graduate students
  • Distributes and receives course enrollment forms
  • Receives all required forms for graduate students
  • Answers questions from prospective and current students
  • Communicates with students about scholarships, graduate stipends and fee waivers
  • Looks up class rosters
  • Answers questions about the dual degree process

Angi Beer (beer DOT 38, 614.247.7244)

  • Communicates course promotions to KSA students

Undergraduate students

Amy Shaw (shaw DOT 229, 614.292.8804)

  • Advises undergraduate students
  • Coordinates the Honors program and Scholars program
  • Receives Change of Grade forms, Add/Drop forms
  • Registers changes in course descriptions and new course requests with the Registrar
  • Serves as mediator between faculty and undergraduate students
  • Provides requested data to faculty about undergraduate students
  • Conducts recruitment activities for prospective undergraduate students
  • Works with faculty on various student events
  • Works with section heads regarding undergraduate students

Angi Beer (beer DOT 38, 614.247.7244)

  • Communicates course promotions to KSA students

Human Resources / Employee Concerns

Hiring lecturers, visiting or temporary faculty

Doug Sershen (sershen DOT 2, 614.292.9811)

  • Processes Memorandums of Understanding

Carla Sharon (sharon DOT 3, 614.292.5071)

  • Processes Letters of Offer
  • Receives paperwork relating to lecturers, auxiliary faculty, staff, and federal work study students
  • Processes honorariums

Hiring student employees

Carla Sharon (sharon DOT 3, 614.292.5071)

  • processes paperwork regarding hiring and termination of student employees
  • Receives employee timesheets

Ongoing employee matters

Lisa Routt (routt DOT 6, 614.688.7967)

  • Oversees administrative staff
  • Assign copier codes for faculty, staff, and students
  • Troubleshoots other issues affecting faculty and staff

Carla Sharon (sharon DOT 3, 614.292.5071)

  • Receives leave forms for vacation and sick leave
  • Receives key requests, disburses keys
  • Handles employee terminations

Alumni, Communication, and Development

Communicate within the school

Jeff Shaw (shaw DOT 152, 614.292.5914)

  • Maintains several listservs for communication by section, student status, etc

Angi Beer (beer DOT 38, 614.247.7244)

  • Communicates course promotions to KSA students

Communicate with alumni

Angi Beer (beer DOT 38, 614.247.7244)

  • Collect alumni updates
  • Write and publish Alumni newsletter
  • Serves as the point of contact for AIA/CES credit for local practitioners

Communicate with donors

Lisa Smith (smith DOT 3110, 614.247.6754)

  • Handles gifts through the Ohio State University Foundation (major focus is gifts of $25,000 or greater)
  • Administer the Office Associates program
  • Maintain donations to Scholarship Funds
  • Act as a steward of all gifts to the KSA

Communicate with the public

Angi Beer (beer DOT 38, 614.247.7244)

  • Write and distribute press releases
  • Publicize activities and speakers
  • Publicize events to various community news organizations
  • Assists in organizing events and open houses
  • Send broadcast emails
  • Primary contact for updating website content in the Newscenter, events calendar, job postings.
  • Serves as the point of contact for AIA/CES credit for local practitioners

Matt Bernhardt (bernhardt DOT 7, 614.292.7595)

  • Secondary contact for updating website content in the Newcenter, events calendar, job postings, etc.
  • Primary contact for updating website content in all other areas.

Lisa Smith (smith DOT 3110, 614.247.6754)

  • Publicize events to various community news organizations.

Director's Office

Doug Sershen (sershen DOT 2, 614.292.9811)

  • Schedules meetings with the Director and the Director's conference room
  • Handles all business transactions for the Director
  • Arranges travel for the Director
  • Manages Director-initiated projects

Fiscal Issues

Strategic planning and budgeting

Lisa Routt (routt DOT 6, 614.688.7967)

  • Develops strategic business plans
  • Maintains KSA budgets
  • Oversees all fiscal and HR transactions
  • Works closely with the Director on all business operations
  • Approves personnel contracts and memorandums of understanding
  • Processes and coordinates grant related information

Business expenses and purchases

Carla Sharon (sharon DOT 3, 614.292.5071)

  • Distributes and receives business meal forms
  • Orders office supplies
  • Receives payments from external clients
  • Issues payments to external clients
  • Handles all money transfers
  • Distrubutes procurement and Blackwell cards and receives receipts and related paperwork

Travel

Carla Sharon (sharon DOT 3, 614.292.5071)

  • Arranges travel for KSA faculty and staff

Reimbursements

Carla Sharon (sharon DOT 3, 614.292.5071)

  • Processes all requests for reimbursements

Technology

Network and IT resources

James Pease (pease DOT 25, 614.292.8612)

  • Oversees student help desk
  • Troubleshoots printing issues in computing labs and studios
  • First point of contact for student IT questions

Todd Clementz (clementz DOT 7, 614.292.8544)

  • Computer and network security issues
  • Creation of faculty accounts
  • Maintenance of all X drive resources including Homework folders
  • Reservations of mobile projection carts and travelling digital projectors
  • Wireless access to the Knowlton network, distinct from OSU Wireless network
  • Advanced printing issues in the computing labs
  • Troubleshooting data and networking problems across the school

Jeff Shaw (shaw DOT 152, 614.292.5914)

  • Manages the IT staff
  • Maintains servers and network infrasturcture
  • Oversees the IT budget, including final purchase authority
  • Evaluates new technology for introduction within the school
  • Communicates with outside vendors about the technology needs of the school
  • Sits on the Engineering IT committee

Software

Matt Bernhardt (bernhardt DOT 7, 614.292.7595)

  • Assists faculty and students in acquiring copies of FormZ under the Joint Study Program
  • Co-chairs school's technology committee

James Pease (pease DOT 25, 614.292.8612)

  • Responds to technical problems with software installations

Instructional Technology

Matt Bernhardt (bernhardt DOT 7, 614.292.7595)

  • Developing an instructional technology tool suite for use within the KSA

Lorrie McAllister (mcallister DOT 50, 614.247.6645)

  • Developing an instructional technology tool suite for use within the KSA

Digital Library

Lorrie McAllister (mcallister DOT 50, 614.247.6645)

  • Supports faculty members through developing and maintaining a multi-media library
  • Works with groups outside the KSA on University-wide digital media application development

Digital Fabrication Lab

Matt Bernhardt (bernhardt DOT 7, 614.292.7595)

  • Works with interested faculty to develop strategic plan for digital fabrication technologies
  • Oversees daily fab lab operations
  • Evaluates new fabrication technologies for introduction

Knowlton Web Sites

Matt Bernhardt (bernhardt DOT 7, 614.292.7595)

  • Develops new features and capabilities for the school's web presence

Building and Scheduling Issues

Course and resource scheduling

Philip Arnold (arnold DOT 781, 614.247.4539)

  • Schedules KSA classes in Knowlton Hall and elsewhere
  • Schedules non-class events in Knowlton Hall, except for Pool Classroom spaces (lecture hall, rooms 190 and 195) and the Director's Conference Room

Doug Sershen (sershen DOT 2, 614.292.9811)

  • Schedules the Director's Conference Room

Todd Clementz (clementz DOT 7, 614.292.8544)

  • Reservations of mobile projection carts and travelling digital projectors

Problems with the building

Philip Arnold (arnold DOT 781, 614.247.4539)

  • Investigates and resolves building issues

Architecture Library

Jen Henman (henman DOT 4, 614.688.7985)

  • Compiles reserved materials for courses
  • Oversees maintenance of library collections
  • Answers general questions about the architecture library

Other Issues

Is there something not on this list? Ask your question using the form below, and the appropriate staff member will responsd.

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